Pre-Purchase Inspection Checklist

Printable checklists for every major equipment category. Use before any purchase — in-person or via video inspection.

Equipment Type

Related Resources

Buyers Guide Safety Guide Equipment Appraisal Post a Wanted Request

Universal (All Equipment)

Run these checks on every piece of industrial equipment regardless of type. These are the baseline items that apply whether you are buying a tractor, a lathe, or a forklift.

Critical item — resolve before purchase Standard item

Stop-and-resolve findings

• Seller refuses video call or in-person inspection — almost always conceals a serious defect.
• No service or maintenance records on machines over 3 years old.
• Evidence of welded repairs on structural or load-bearing components.
• Active fluid leaks (oil, hydraulic fluid, coolant) that seller dismisses as "normal".
• Serial number plate missing, defaced, or inconsistent with documentation.
• Listing photos show crash, impact, or collision damage.

Visual & Structural

No cracks, fractures, or deformation in frame, base, or main structure
Critical
No evidence of welded repairs on structural or load-bearing components
Critical
No visible collision, impact, or crash damage
Critical
All body panels, covers, and guards present and undamaged
Serial number plate is legible and matches documentation
Critical
No signs of fire, flood, or chemical damage
Critical
Paint and cosmetic condition consistent with claimed age and hours

Fluid Systems

No active oil leaks at seals, gaskets, or fittings
Critical
No active hydraulic fluid leaks on hoses, cylinders, or valves
Critical
Coolant level correct and no signs of contamination (milky = head gasket issue)
Critical
Fluid samples consistent with claimed service history — not burnt or contaminated
All drain plugs and fill caps present and correctly fitted

Electrical & Safety

E-stop or emergency stop functions correctly — machine halts immediately
Critical
All warning indicators and alarm systems functional
Critical
Electrical cabinet interior clean — no burn marks, corrosion, or loose wiring
Critical
All safety guards and interlocks present and functional
Critical
Lighting (where fitted) operational
Cables and harnesses routed correctly — no chafing, bare wires, or repairs with tape
Critical

Documentation

Proof of ownership — title or bill of sale from seller to current owner
Critical
Lien search completed — no outstanding finance or security interest
Critical
OEM operator and maintenance manuals present
Minimum 2 years of service and maintenance records
Critical
Compliance certificate (CE, UKCA, OSHA-compliant, AS 4024, etc.) where applicable
Critical
Last calibration or inspection certificate (if applicable)

Can't inspect in person?

Ask an independent inspector who is competent for the equipment and jurisdiction to examine the machine, witness functional tests and issue a written report. Confirm scope, exclusions, insurance and sample reporting before appointment. Review transaction safety guidance →

Disclaimer

This screening checklist does not establish condition, value, legal compliance or fitness for use and is not a substitute for an independent inspection. For safety-critical equipment, engage a competent specialist and verify the statutory examination regime for the equipment, intended use and jurisdiction. Follow manufacturer instructions and isolate equipment before intrusive checks. Last reviewed 3 October 2026.

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