Who can use Bulk Upload
Bulk Upload is available to Dealer, OEM, and Auctioneer account types on a Dealer Pro plan or above. It is not available on Casual or Starter plans, or to Buyer accounts. See account types →
Casual & Starter
Not included. Post machines one at a time at /post.
Dealer Pro & above
Unlimited bulk upload. Available to Dealer, OEM, and Auctioneer accounts. Upload your full inventory in one go using the CSV template.
After submission
All listings go into Pending Review and are approved within 1–2 business days. You'll receive a confirmation email with your submission summary.
Bulk Upload is built for dealers, OEMs, and auctioneers managing multiple listings at a time. It is the fastest way to get your full inventory live without entering each machine one by one.
Use bulk upload for
Use single listing for
Go to Dashboard → Inventory → Bulk Upload → Download Template. The template includes all required and optional columns with guidance in the header row. Do not add or rename columns — the importer expects the exact column names in the template.
Go to Bulk UploadOpen the CSV in Excel, Google Sheets, or any spreadsheet tool. Each row is one machine. Required fields are highlighted in the template. Optional fields improve listing quality and search visibility.
After uploading your CSV, you will see a preview table of all rows. Each row shows a green "Ready" badge or a red error count. Click into any highlighted field to fix it directly on the page — the status updates instantly. Rows with errors are not submitted, so you can remove a problem row and still submit the rest.
Once all rows show "Ready", click "Submit for Admin Review". Your listings are saved immediately and go into Pending status. Our team reviews and approves them within 1–2 business days. You will receive a confirmation email right away with a summary of what was submitted, and a separate email when your listings go live.
Bulk-uploaded listings start without photos. Use the photo upload tool in your Inventory dashboard to add images to each listing. Listings without photos receive significantly fewer inquiries — prioritise adding at least 4 photos per machine.
| Field | Required | Notes |
|---|---|---|
| industry | Required | Must match an EasiMachines industry slug (e.g. construction, agriculture) |
| category | Required | Must match a valid category for that industry |
| make | Required | Manufacturer/brand name |
| model | Required | Model name or number |
| year | Optional | Year of manufacture (4 digits) |
| condition | Required | new | like_new | good | fair | parts_only |
| price | Required | Numeric value or "POA" for price on application |
| currency | Optional | ISO 4217 code (USD, GBP, EUR, AUD…). Defaults to account currency. |
| hours | Optional | Operating hours (machine tools/vehicles) or cycles |
| serial_number | Optional | Strongly recommended — enables duplicate detection |
| location_country | Required | ISO 3166 country code (US, GB, AU, DE…) |
| description | Optional | Plain text. Line breaks use \n |
Invalid category
Category must exactly match the EasiMachines category list. Download the category reference sheet from the Bulk Upload page.
Price format error
Use a plain number (e.g. 45000) or POA. Do not include currency symbols, commas, or spaces.
Duplicate serial number
A listing with that serial number already exists in your account. Update the existing listing instead.
Missing required field
All required fields must have a value in every row. Rows with empty required fields are skipped.
Encoding error
Save the CSV as UTF-8. Windows Excel sometimes saves as Latin-1 which breaks special characters.